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Privacy policy

Effective from 5 November 2026.

This policy explains what personal data we collect through the bekey.pro website, why we do so and what rights you have. It is based on Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).

1. Data controller

The controller of your personal data is BEKEYPROJECT Sp. z o.o., with its registered office in Warsaw, ul. Ludna 2/801, 00-406 Warszawa, NIP 7011262517, KRS 0001175486.

For any matters concerning personal data, write to biuro@bekey.pro or to our registered office address.

2. What data we collect

  • Job candidates: first name and surname, email address, telephone number, preferred country of work, the content of your message, your CV and the data it contains, and the job offer you are applying for.
  • Companies looking for employees: first name and surname of the contact person, company name, email address, telephone number, country, industry, number of people needed, start date and a description of the requirements.
  • Contact form: first name and surname, email address, telephone number, company name if you provide it, and the content of your message.
  • Technical data: IP address and browser information stored in server logs, as well as the page from which the form was sent and its language.

Providing data is voluntary, but without the data marked as required in the form we will not be able to consider your submission. Please do not include special categories of data in your CV, for example data about health, beliefs or origin, unless they are needed for the recruitment.

3. Purposes and legal bases of processing

  • Recruitment for a specific job offer: steps taken prior to entering into a contract (Art. 6(1)(b) GDPR), labour law provisions (Art. 6(1)(c) GDPR and Art. 22¹ of the Polish Labour Code) and your consent to the processing of data going beyond those provisions (Art. 6(1)(a) GDPR).
  • CVs sent without a specific offer and future recruitment: your consent (Art. 6(1)(a) GDPR).
  • Replying to a message or enquiry from a company: the consent given in the form (Art. 6(1)(a) GDPR) and our legitimate interest, namely conducting correspondence and developing cooperation (Art. 6(1)(f) GDPR).
  • Establishing, exercising or defending legal claims: our legitimate interest (Art. 6(1)(f) GDPR).
  • Security and operation of the website: our legitimate interest (Art. 6(1)(f) GDPR).

4. How long we keep data

  • Recruitment for a specific job offer: until it ends, and then for up to 6 months in case of claims.
  • Future recruitment and CVs without an offer: until you withdraw your consent, but no longer than 24 months.
  • Messages and enquiries from companies: for the time needed to handle them, and then for up to 3 years in case of claims.
  • Server logs: for the period set by the hosting provider.

5. Who we share data with

  • Employers and clients for whom we carry out recruitment, in Poland, the Netherlands, Germany and Belgium, if your application is to be presented to them.
  • Service providers: website hosting (LH.pl), email (Google) and companies that provide technical support for the website. They act on our instructions.
  • Public authorities, if required by law.

Using Google services may involve transferring data outside the European Economic Area. This takes place on the basis of a European Commission adequacy decision or standard contractual clauses. You can obtain information about the safeguards applied and a copy of them by writing to the address given in section 1.

6. Your rights

You have the right of access to your data, to rectification, erasure, restriction of processing and data portability, as well as the right to object to processing based on legitimate interest.

If we process data on the basis of consent, you can withdraw it at any time. This does not affect the lawfulness of processing carried out before its withdrawal. To exercise these rights, write to biuro@bekey.pro.

You also have the right to lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych), ul. Stawki 2, 00-193 Warszawa.

7. Automated decisions

We do not make decisions based solely on automated processing, including profiling, which would produce legal effects concerning you or similarly significantly affect you.

8. Cookies

The website stores one cookie in your browser, pll_language. It remembers the language version you have chosen for 12 months and is necessary for the website to work. We do not use analytics or advertising cookies. You can delete or block cookies in your browser settings.

9. Changes to the policy

We may update the policy, for example when the law or the way the website works changes. The current version is always available on this page.